Step 5: Your Ripple Effect Starts at Publish

Step 5: Your ripple effect starts at publish

The final step, the first ripple: What publishing means on Edovo

Once your content passes screening and evaluation, you’re not just checking a box—you’re opening a door. This article explains what happens next: how your work gets published on Edovo, how it’s shared, and how to track its reach. Whether your resource is going national or serving a single facility, here’s how publishing makes your content matter.



  1. Step 1: Choosing the Right Format for Your Content: Active vs. Passive Learning Experiences

  2. Step 2: Prepare Your Content for Upload (Edovo Editor vs Edovo Spreadsheet)

  3. Step 3: Edovo Content Screening (Aka What’s Not Allowed)

  4. Step 4: What Happens After Screening? Evaluation.

  5. Step 5: Your Ripple Effect Starts at Publish



Your cheat sheet for this article

  1. Publishing happens after your content passes both screening and evaluation.

  2. You’ll get a confirmation email when your content is live—along with access to usage data and support options.

  3. You can choose national release or facility-specific access depending on your goals.

  4. Publishing is just the beginning—every view, listen, or click is a chance to create change.

  5. Depending on demand, the screening, evaluation, and publishing process may take up to 30 business days. 

From approval to access: your content’s final steps to go live

Once your content has cleared screening and evaluation—congratulations! That means it’s approved, aligned with Edovo’s mission, and ready for learners. Here’s what happens next:

Step 1: Choose your publishing scope
Decide how you'd like your content shared:

  • Nationwide access – Available to all participating facilities.

    • Perfect for content that serves a broad audience, supports key outcomes, or aligns with common programming needs. Your content will be made available to all participating facilities on the Edovo platform.

  • Facility-specific access – Published to a specific location or partner site.

    • Designed for content created in partnership with a local agency or intended for a particular site. We’ll publish your content directly to the designated facility and keep it scoped accordingly.

Step 2: Prepare your materials for submission
Gather one of the following:

  • Your completed stand-alone resource spreadsheet, or

  • A list of active content titles you want published

Step 3: Email Edovo
Send your materials to content@edovo.org and include:

  • Your chosen publishing scope (nationwide or facility-specific)

  • Any facility names, if selecting specific locations

Step 4: Edovo screens and evaluates your content
 Your content goes through our screening and evaluation process to ensure it aligns with safety, security, educational quality, and relevance standards. This includes:

  • Content safety and appropriateness review

  • Licensing and copyright check

  • Educational value and learner experience evaluation

This process may take up to 30 business days, depending on volume and complexity.

Step 5: Edovo publishes eligible content

Once approved, Edovo will publish your content directly to the designated facilities or across the platform—based on your publishing scope.

If edits are required during screening or evaluation, we’ll reach out with clear guidance and partner with you to make the necessary updates. Our goal is to preserve your voice while ensuring your content meets the standards for safety, clarity, and impact.

Once finalized, your content will go live on secure tablets—ready to engage learners in real-time educational experiences.


Step 6: Receive a confirmation email

  • You’ll receive a confirmation email letting you know your content has been published.

  • You’ll get access to your data dashboard so you can track engagement, impact, and reach.

Step 7: Receive an invoice from the Finance Team

  • The Edovo Finance Team will follow up with your invoice, if applicable.


Step 8: The best part: Watch the ripple effect!

And most exciting of all—your content is now live on secure tablets across the country, reaching incarcerated learners where it matters most!


What comes after publishing?

Publishing isn’t the finish line—it’s the launchpad for deeper impact. Now that your content is live, here’s how you can keep the momentum going:

  • Use Your Data: Dive into your analytics dashboard to understand how learners are engaging. See what’s resonating, identify opportunities for refinement, and use real insights to shape your next project.

  • Build Something Bigger: Inspired to do more? Let’s collaborate. From converting your stand-alone resources into comprehensive curriculum to creating new courses together, Edovo offers professional services to help you scale your impact.

  • Celebrate the Work: Proud of your contribution? Share it! We love when partners spotlight their Edovo content on social media. And hey—tag us on socials!

    • When you post about your impact, tag us so we can cheer you on, reshare, and highlight your work with our growing network.

Because your content isn’t just being used. It’s being felt. Let’s grow the ripple effect—together.

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TL;DR

Publishing is the moment your content stops being a file—and starts becoming fuel for transformation. Whether it’s accessed by one facility or over a thousand, your work is now a resource for real learners navigating real change.