A clear guide to how Edovo defines, counts, and prices each piece of content you upload

On Edovo, content comes in many shapes—courses, podcasts, meditations, newsletters—but everything you upload is counted as an “item.” This article breaks down exactly what qualifies as one item, how item-based pricing works, and how to plan your submissions to get the most value from your publishing tier. We’ll also explain how hosting, maintenance, and optional add-ons fit into the picture—so you can build smart, submit strategically, and stay aligned with your goals.

At Edovo, an item is any single piece of content you upload to the platform—whether it’s a standalone document, a course with 6 lessons, a ten-minute meditation clip, an ebook with 300 pages, or a 45-minute podcast episode.

Think of an item like something you’d add to your plate at a buffet.
That chicken wing? One item. (On Edovo, that’s like a single podcast episode, eBook, or sermon—simple, stand-alone, ready to go.)

1. You have one audiobook that has 10 mp3 files. That counts as 10 items. 
   
2. You have a podcast with 20 episodes and each episode is a separate mp3 file. That's 20 items.
   
3. You have a podcast with 20 audio-only episodes and you have a video-version of each episode. That's a total of 40 items (20 mp3 files and 20 mp4 files)
   
4. You have 1 eBook that is 1 pdf. That is 1 item. 
   

That hearty cup of veggie soup? Still just one item. (That’s your full course packed with all the good stuff—videos, quizzes, text, images, and audio—served as one complete experience.)

1. You have one course that contains 10 lesson, 10 videos, 10 audios, 10 pdfs, 10 multiple choice quiz questions, and 10 open response questions. That is 1 item. 
   
2. You have an interactive resource with 5 sections, 5 videos, 5 open response questions. That is 1 item. 
   

So, whether it’s bite-sized (like one educational video, podcast episode, or an eBook) or a full meal (like a course packed with lessons and quizzes)—each one is counted the same when you go through the publishing line.

Why it matters 

At Edovo, we don’t price by lesson count, file size, or video duration—we price by item. Why? Because whether it’s a 90-minute sermon or a 90-second breathing exercise, each item takes the same behind-the-scenes hustle from our team.

Every. Single. One.

We screen it. We review it. We test it. We prep it for secure upload. Then we give it the green light (or the “try again” light, if needed). That means one 4-minute MP3 and one 40-page interactive course both walk through the same backstage process before reaching a learner’s tablet.

So yes—one item = one publishing slot.

How pricing works

Here’s your money-saving tip: wait to publish until you’ve got multiple items ready to go. Submitting in batches helps you make the most of your tier—and gives our team the chance to review everything in one go (we love efficiency almost as much as we love our content partners).

Bottom line? The more intentional you are with how and when you submit, the more impact—and value—you’ll get in return.

Content publishing fee

Content Publishing Fees include:

• Review of content for appropriateness for distribution within a correctional environment

• Uploading, metadata attribution, and formatting for the Edovo system

• Publishing to all applicable correctional facilities served by Edovo

• A one-time charge based on the number of items published (see table below)

• E.g.: If you publish 2 items in March and 50 items in June, you will be charged  $750 in March and $2,500 in June in Content Publishing Fees.

Hosting and maintenance fee

Hosting and maintenance fees cover:

• Ongoing hosting, storage, and distribution of Licensed Material on the Edovo platform

• Access to the “Basic” Edovo analytics dashboard

• Upkeep and support of Licensed Material for application updates, Content Partner requested updates, and incarcerated learner identified support issues

• Continued curation of Licensed Material into Edovo’s content library, including adaptation of Licensed Material into learning paths, goals, programs, or other organizational structures for maximizing the educational and rehabilitative value to incarcerated individuals

Hosting and maintenance fees are: 

• Recurring, annual fees, based on the cumulative of the number of Licensed Material Content Partner has published on the Edovo platform

• When additional Licensed Material is published that moves the cumulative number of items into the next Hosting and Maintenance tier, the Content Partner pays the difference between the previous tier and the new tier in the current year. At the annual renewal date, the Hosting and Maintenance fee is reset to the appropriate tier based on the total number of items published. 

• E.g.: If you publish 2 items in March and 300 items in June, you will have a $250 Hosting and Maintenance fee in March and then a $1,750 Hosting and Maintenance fee in June, with your Hosting and Maintenance renewal date set for June of the following year at $2,000.

Pro Tip: Want to stretch your publishing dollars? Submit in batches. The larger your set, the lower your cost per item.

Want to go further? Add-on services that maximize impact

Data analytics dashboards
Go beyond basic usage stats and start measuring real outcomes. Our Standard and Premium analytics dashboards give you deeper visibility into how learners are engaging with your content—time spent, quiz scores, course ratings, and even de-identified open response data. If you’re looking to report outcomes, evaluate reach, or make data-informed improvements, this is the tool for you.

[Click here to explore dashboard tiers and pricing.]

Professional services
Need help turning your content into a powerful digital learning experience? Whether you need full course creation, strategic consulting, or just help uploading what you’ve already built, our team of experts can support you at every stage. Choose from three tiers of service based on your goals and capacity.

[Click here to view professional services and hourly rates.]

Custom-built surveys
Want to hear directly from learners? Whether you're validating a program, gathering qualitative insights, or collecting feedback for funders, Edovo surveys let you design purposeful, secure questions that meet your research or program goals. Surveys are their own item type and a great way to capture voice and impact.

[Click here to learn how to build and publish learner surveys.]

TL;DR

Each item you publish on Edovo is an opportunity to educate, inspire, and impact someone’s life. And just like at a buffet, it’s not the size of the dish that matters—it’s the care you put into what’s served.

Whether you’re uploading one video or one hundred courses, we’re here to make sure each item reaches learners safely, securely, and meaningfully.

Got questions? Ready to publish your next batch? Reach out to your Edovo Content Team at content@edovo.org, we’re here to help every step of the way.