How to upload passive content (aka videos, podcasts, ebooks, audiobooks, etc.)

(FOR CONTENT PROVIDERS) How to upload passive content like videos, podcasts, ebooks, audiobooks, etc.

Your Cheat Sheet for This Article
  1. Not sure what a passive item is? Check out this article.
  2. Want to active content (like a course or interactive resource), rather than upload stand-alone content? Check out these articles. 
  3. Make sure you have received your countersigned agreements, folders, and spreadsheet from the Edovo Content Team before beginning the upload process.
  4. Accepted file formats for passive content: MP4, MP3, PDF, MOV
  5. Accepted file formats for icons: JPEG and PNG, preferably 500px X 500px in resolution
  6. Titles and descriptions may not include emojis or pipe characters
  7. Maximum file size: 7 GB
  8. Email content@edovo.org your completed Edovo-provided spreadsheet.
  9. Once we receive your spreadsheet, the review, screening, and publishing process may take up to 30 business days.

Overview of the Learning Resource Upload Process

Checklist: Must-Have Items Required Before Uploading

Before uploading your stand-alone, passive content to the Edovo platform, please make sure you have received the following from our Content Team:
  • uncheckedCountersigned copies of your content licensing and publishing fee agreements 
  • uncheckedResources Folder
  • uncheckedIcons Folder
  • uncheckedEdovo-provided Spreadsheet

If you are missing any of the materials above, please contact our Content Team at content@edovo.org and provide the following information:
  1. Your first and last name
  2. Your organization’s name
  3. Materials you’re requesting



Do you have files that are not in the accepted formats (MP4, MP3, PDF)? Free online sites such as FreeConvert, CloudConvert, or https://www.websiteplanet.com/webtools/imagecompressor/ provide easy-to-use tools to convert any file format to one of the three acceptable formats.



Fill out the Edovo-provided spreadsheet with the following information for each item (this article breaks down what an item is):
  • Date Provider Added to Spreadsheet
  • Link to File (from the Resources Folder)
  • File Format
  • Individual File Title (title Learners will see)
  • Link to Image (from the Icons Folder)
  • Description for Individual File / Item





**In the video below, you'll see references to publishing cadences - these no longer apply. Please refer to your content licensing and publishing agreement for updated information regarding pricing.