Can I modify my passive (aka stand-alone) content once it's uploaded?
How content updates work on Edovo
Once a learning resource (like a PDF, video, or audio file) is uploaded to Edovo, it’s securely stored within our platform—ready for learners across the country. But what happens if you need to make an edit? Here’s what to know about modifying learning resources post-upload, and how to plan accordingly.
Your cheat sheet for this article
Yes, you can update learning resources—but each update counts as a new item.
All updated files go through re-upload, review, and approval before being published.
Plan your publishing cadence to account for potential edits or updates.
Why updates are more complex on Edovo
Edovo operates within correctional facilities—which means we work under some of the strictest digital security standards out there. In order to keep everyone safe and maintain compliance, every file must be uploaded natively to our secure system.
What that means for you:
We can’t just “replace” a document or video the way you might on Google Drive or a typical LMS. Every new version has to be manually reviewed, approved, and re-published. That’s why updates are treated as new content items.
What the update process looks like
If you need to modify an existing learning resource:
Add the revised file as a new line item on your Edovo-provided spreadsheet
Submit your updated PDF, MP4, or MP3 to the Edovo team using the standard upload process.Go through screening and review
The file will go through the same approval process as any new content to ensure it meets our quality, safety, and formatting standards.Replace the old version
Once approved, the new file will replace the old one in our secure system.
But wait—does this affect my item limit?
Yes. Because each update is treated as a new upload, it will count as a new item that you will be invoiced for.
And if this update pushes you into a higher hosting and maintenance tier? We’ll adjust your billing accordingly and send you a heads-up with the new totals, so there are no surprises.
Bottom line: You can make updates anytime—but if you're trying to stay within a certain budget or item cap, it’s worth doing a final pass before hitting “send.”
Pro tip: Finalize first
We get it—edits happen. But to save yourself time (and maximize money), we recommend:
Reviewing all resources carefully before submission
Checking for typos, broken links, or outdated language
Asking a colleague to test the material before sending
TL;DR: You can update content—but plan ahead
Updating your content? Totally doable. Just remember: every update goes through our full screening and approval process and counts as a new upload item. If you’re looking to maximize your publishing cadence and make the most of your hosting & maintenance fees, aim to finalize your materials before you hit “send.”
Related Articles
What is Edovo’s definition of passive learning content (aka stand-alone videos, audios, and documents)?
You’ve got a podcast. A newsletter. Maybe a powerful instructional film. Amazing. But now what? Are you wondering: If my content doesn’t include questions or assessments, does it still belong on Edovo? The short answer? Yes. Now, let’s dig a little ...How to upload passive content (aka videos, podcasts, ebooks, audiobooks, etc.)
Your Cheat Sheet for This Article Not sure what a passive item is? Check out this article. Want to active content (like a course or interactive resource), rather than upload stand-alone content? Check out these articles. Make sure you have received ...Step 3: Edovo content screening (Aka what’s not allowed)
What we review, why it matters, and how to ensure your content gets approved Before any content goes live on Edovo, it’s carefully reviewed to ensure it’s safe, appropriate, and aligned with our mission to deliver meaningful education to incarcerated ...A closer look at what a stand-alone resource is (and is not)
Because sometimes, less is more—and that’s the point. Overview Not everything needs to be a course. Or even an interactive experience. Sometimes, what learners need is something they can watch, read, or listen to—without being asked to answer ...Step 1: Choosing the right format for your content: Active vs. passive learning experiences
Start here: How do you want learners to engage? Before you choose a format, ask yourself one key question: How do I want learners to engage with my content? This guide breaks down the difference between active and passive learning—the two main ...